Overview
The Accounting Setup is used to configure the values in the drop-down lists for the fields within the many Profile Pages in the Accounting Module.
Navigating to the accounting setup page:
1. Open the Modules Menu and select Accounting
2. On the Accounting Overview, click the Accounting Setup Page link.
| in netFORUM 2014Intacct is integrated with netFORUM by default. It is strongly suggested that you visit the Intacct site and set up your Intacct accounting objects before proceeding with netFORUM Accounting Setup. Objects must exist in Intacct before they can be imported into netFORUM. Please view the Intacct Software Integration help topic for more information. |
Deleting Values
Deleting a value from a drop-down list:
1. On the Accounting Setup page, on the appropriate child form, find the record you would like to delete and click the Delete button.
2. A warning message will appear. Click OK to delete the item from the child form.
| NOTE: Once a drop-down list item is used, you can no longer permanently delete the item. However, the record can be disabled so that it does not appear in the list. To disable the record, check the hide/disable record? check box. |
Editing Values
All Edit pages contain the same fields as their respective Add pages.
Hiding/Disabling Values
Hiding/disabling a value from a drop-down list:
1. On the Accounting Setup page, locate the desired child form.
2. Find the record you wish to hide and click edit.
3. Select the hide/disable record? check box and click Save. This removes the value from all of the drop-down lists.
| NOTE: There is no show option to reverse the hide option. If you need the value again, it must be re-added. |
G/L Account Types
The G/L (General Ledger) Account Types categorize accounting transactions. A G/L Account needs to be labeled and set up for every type of these transaction.
Examples of G/L Account Types:
|
|
Setting up a G/L account type:
1. Navigate to the Accounting Setup page.
2. On the gl account child form, click the Add button.
3. In the Add—GL Account Type window, enter a gl account type.
4. Click Save.
You will select the GL account types when you set up the GL accounts from the Business Unit Profile.
System Options: Default Account Types
Main Article: GL Account Type
Busines Unit Default Key
Main Article: BusinessUnitDefaultKey
The BusinessUnitDefaultKey is a critical system option that is typically set during implementation. This option determines your main Business Unit.
Credit Reasons
The Credit Reason drop-down list contains reasons for returning money or crediting a purchase.
Examples of Credit Reasons: a credit may be issued for a damaged item, over payment, or a cancelled meeting etc.
Coupons are also considered a credit and need a "credit reason."
To Set Up Credit Reasons:
1. Go to the Accounting Setup page.
2. On the credit reason child form, click the Add.
3. In the Add - Credit Reason window, enter a credit reason.
4. Enter a credit reason description.
5. Select the pending check box, if appropriate.
6. Click Save.
Source Codes
Main Article: Source Code
A source code is used to track the source of an invoice or payment.
To Set Up Source Codes:
1. Go to the Accounting Setup page.
2. On the source code child form, click Add. The Add - Source Code window displays.
3. Enter a source code.
4. Select Invoice or Payment.
5. Enter start and end dates, if applicable.
6. Enter eweb code, if applicable.
7. Click Save.
Media Codes
Main Article: Media Code
A media code represents the method used to send, receive, or process media types. Media types include invoices, payments, and credits.
Examples of an invoice media code: mail, e-mail, fax
Examples of a credit media code: check, account credit
Examples of a payment media code: check, credit card, purchase order
To Set Up Media Codes:
1. Go to the Accounting Setup page.
2. On the media code child form, click Add.
3. In the Add Media Code window, select a media type (invoice, credit, or payment).
4. Enter a media code.
5. Click Save.
Collection Status
A Collection Status is the reason for a collection procedure (effort to obtain payment).
Examples of Collection Status reasons: disputed charge, bounced or returned check, sent to collections, etc..
To Set Up Collection Status:
1. Go to the Accounting Setup page.
2. On the collection status child form, click Add.
3. In the Add - Collection Status window, enter a collection status.
4. Enter the description.
5. Click Save.
Invoice Messages
An Invoice Message can be added to an invoice to advise a customer of a refund policy, payment condition, or other relevant information.
To Set Up an Invoice Message:
1. Go to the Accounting Setup page.
2. On the invoice message child form, click Add.
3. In the Add - Invoice Message window, enter a message code.
4. Enter message text.
5. Click Save.
Credit Card Gateways
Main Article: Credit Card Gateway
Price Override Reason
The Price Override Reason gives you the ability to track the reasons for a price change. For example, a price may be overridden for a Past President or Board Member (See Editing an Order in COE)
Note: To enable a use to enter a price override reason, set the AllowPriceOverride system option to Yes. To require the user to enter a price override reason, set the PriceOverrideReasonRequired system option to Yes.
To Set Up Price Override Reasons:
1. Go to the Accounting Setup page.
2. On the price override reason child form, click Add. The Add - Price Override Reason window displays.
3. Enter the reason for the override and click Save. The reason will show up in the price edit window, in the override reason drop-down list.
Currency Codes
Main Article: Currency Codes Setup
Setting up Currency Codes is integrated into the setup of the Multi-Currency functionality.
Remittance Address
in netFORUM 2013
The Remittance Address child form now appears on the Accounting Setup screen. Any address added on this child form is able to be selected to appear on generated invoices from the Report functionality. This child form provides access to a portion of what is available on the Client page.
Accounting Setup--Remittance Address child form
Intacct Integrated Data
in netFORUM 2014 netFORUM integrates with Intacct by default.
Integrating with Intacct provides access to the following child forms in Accounting Setup:
- classes
- departments
- locations
- segments
Intacct users can import data from Intacct to classes, departments, locations, and segments child forms by clicking the Import from Intacct button in the desired child form. All data in these child forms is imported from Intacct and cannot be added or deleted via netFORUM.
See Intacct Software Integration for additional information.
If you are using a different accounting software integration, then these child forms will not appear in your site.