Abstracts (eWeb)

An Abstract is the summary of a paper. These are commonly used by associations who offer their members, or the public, an opportunity to submit an abstract for presentation at an event or inclusion in a publication.

The Abstracts page allows you to:

• Submit abstracts.
• Assign a review to an abstract.
• Manage abstracts where you have been assigned as the reviewer.

Navigating to the Abstracts Page in eWeb

There are two ways to navigate to the Abstracts page in eWeb.

You must be logged in to navigate to the Abstracts page.

1. Hover your mouse over the Extra Features tab located in the top-navigation bar on the eWeb site. This will expand the Extra Features flyout menu.

Click the Abstracts hyperlink.

This will open the Abstracts page.

You can also just click the Extra Features tab (rather than hovering over it) to open the Extra Features page. This page contains a listing of the extra features available on your eWeb site.

Clicking the Abstracts hyperlink will also open the Abstracts page.

The Abstracts page is divided into three sections; Authors, Reviewers, and Assignors. Each of these sections will allow you access to the available features for abstracts.

Submitting an Abstract on eWeb

To submit an abstract on eWeb, complete the following steps:

1. Navigate to the Abstracts page.
2. Click the Submit an Abstract for Consideration hyperlink located in the Authors section of the page.

   The Abstract Information | Add New page appears.

3. Complete the following fields as necessary:

   Field Name	Required?	Description
   Abstract title	Required	Enter the title of the abstract being submitted.
   Event	Required	Expand the drop-down menu and select the event this abstract is associated to.
   Event session	Optional	Expand the drop-down menu and select the event session this abstract pertains to.
   Pages	Optional	Enter the total number of pages submitted for this abstract.
   Category	Optional	Expand the drop-down menu and select the appropriate abstract category.
   Submit date	Optional	This field auto-populates to today's date.
   Format	Optional	Expand the drop-down menu and select the format being used to submit the abstract.

4. Click the Add Author button.

   Note: You must add an author at this stage or you will not be able to save your abstract.

5. Follow the steps outlined in the Adding an Abstract Author section of this page.

   After adding an author, click the Next button.

   The Abstract Submission Details page appears.

   This Abstract Information | Abstract Submission Details page appears.

6. You may edit the Abstract title if desired.

   The other fields completed on the previous page are read-only at this point and may not be changed.

7. Click the Browse button to locate the abstract file on your hard drive.
8. Enter a short summary of the abstract in the Summary field.
9. Enter a short blurb regarding the abstract in the Abstract text field.
10. Click the Save button.

    The Abstract Information page appears with details about the abstract just submitted.

Adding an Abstract Author

The Add Author button allows you to add an author to an abstract. Each abstract must have at least one author assigned to it, but can also have multiple authors if applicable.

Clicking the Add Author button causes the Add Abstract Author page to appear.

There are three methods to add an author to an abstract. These methods are:

• Search for an individual who has already been added to netFORUM.
• Add a new individual as an author.
• Add yourself as an author.

Searching for an Author

To search for an individual already in the netFORUM database to use as an author, complete the following steps:

1. Enter the search criteria needed to find the desired individual. The search fields available are:
   • First Name
   • Last Name
   • City
   • State/Territory
   • Organization Name
2. Click the Search button.

   A list of individuals matching your search criteria will appear.

3. Click the hyperlinked name of the individual you wish to add as the abstract author.

   This Abstract Information | Add Author page appears.

4. Expand the Author type drop-down menu and make the appropriate selection for this author.
5. Click the Primary? check box if this author is the primary author of the abstract.
6. Click the Add this Author! button.

   The Abstract Information | Add New page will appear with the newly added author displayed in the Authors section of the page.

Note: Abstracts can have multiple authors. Click the Add Author button to add another author to the abstract.

Adding a New Individual as an Author

To add a new individual as an author, complete the following steps:

1. Click the Add a New Individual button located on the Add Abstract Author page.

   The Abstract Information | Add New Individual page appears.

2. Complete the steps as outlined in the New_Visitor_Registration_(eWeb) help topic to add the new individual.
3. Click the Save and Add Author button.

   The Abstract Information | Add Author page appears.

4. Expand the Author type drop-down menu and make the appropriate selection for this author.
5. Click the Primary? check box if this author is the primary author of the abstract.
6. Click the Add this Author! button.

   The Abstract Information | Add New page will appear with the newly added author displayed in the Authors section of the page.

Adding Yourself as an Author

To add yourself as an author, complete the following steps:

1. Click the Add Yourself as an Author button located on the Add Abstract Author page.

   The Abstract Information | Add Author appears.

2. Expand the Author type drop-down and make the appropriate selection.
3. Click the Primary? check box if you will be serving as the primary author on this abstract.
4. Click the Add this Author! button.

   The Abstract Information | Add New page will appear with the newly added author displayed in the Authors section of the page.

Viewing Your Assigned Abstracts

To view the abstracts that have been assigned to you, complete the following steps:

1. Navigate to the Abstracts page.
2. Click the View Assigned Abstracts hyperlink located in the Reviewers section of the page.

   This will open the My Abstracts page. This page contains hyperlinks to abstracts where you have been assigned as the reviewer.

Reviewing an Abstract on eWeb

To review an abstract on eWeb, complete the following steps:

1. View the abstracts that have been assigned to you.
2. Click on the hyperlinked name of the abstract you wish to review.

   This will open the Abstract Information page.

   Clicking the hyperlinked Event Title will open the Event Profile page on eWeb.

   Clicking the hyperlinked name of the Reviewer will open that reviewer's profile page on eWeb.

3. Click the Review button.

   This will open the Abstract Review | Review page.

4. Expand the Rating drop-down menu and select the rating you wish to give this abstract.
5. Enter any comments you have regarding the abstract in the Comments field.
6. Click the Recommended? check box to recommend this review for use.
7. Click the Save button.

   This will update the Abstract Information page to show the Rating and Recommended status of the reviewed abstract.

Managing Abstracts

The Manage Abstracts section of the Abstracts page is found within the Assignors box.

The Manage Abstracts functionality allows you to:

• Assign reviewers to abstracts.
• See a list of abstracts that have been assigned to you for review.
• See a list of events that have had abstracts submitted.

Clicking the Manage Abstracts hyperlink will open the My Abstracts page.

The My Abstracts page is divided into three sections:

• Unassigned Abstracts
• Abstracts to Review
• Events with Abstracts Submitted

Assigning a Reviewer to an Abstract on eWeb

Note: You must have the proper rights to assign a reviewer to an abstract.

To assign a reviewer to an abstract on eWeb, complete the following steps:

1. Click the Manage Abstracts hyperlink located in the Assignors box on the Abstracts page.

   This will open the My Abstracts page.

2. Locate the abstract to which you wish to assign a reviewer from the list of Unassigned Abstracts.

Note: If there are more than 12 unassigned abstracts they will be divided into multiple pages. The page numbers are listed at the top of the Unassigned Abstracts section and are hyperlinked to allow you to page through the list.

3. Click the hyperlinked name of the abstract to which you wish to assign a reviewer.

   This will open the Abstract Information page.

4. Click the Assign a reviewer button.

   This will open the Add Reviewer page.

5. Expand the Reviewer drop-down menu and select the reviewer you wish to assign to this abstract.
6. Enter the date the review is due in the Due date field.
7. Click the Save button.

   The selected reviewer is now assigned to review the specified abstract.

Viewing the Abstracts Associated to an Event

To view the abstracts associated to an event, complete the following steps:

1. Scroll down (if necessary) to the Events with Abstracts Submitted section of the My Abstracts page.

   This section is a listing of all events that currently have abstracts that have been associated with them.

2. Click the hyperlinked name of the event whose abstracts you wish to view.

   This will open the Event Submitted Abstracts page.

   This page shows all of the abstracts currently associated to the selected event.

3. Click the hyperlinked abstract name to be taken to the Abstract Information page.

   Here you can view information about the abstract, view the abstract, and assign a reviewer if necessary.

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